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The Resource Usage view is one of two special assignment views in Microsoft Project, the other of which is the Task Usage view. On the left side of the Resource Usage view, the system displays each resource in the project, along with the task assignments for each resource. The system indents and italicizes the task assignments below each resource's name. On the right side of the Resource Usage view, the system displays the timephased grid, which displays Work per time period by default. The following figure shows the default Resource Usage view for a project in Microsoft Project 2010.
Resource Usage view
One of the chief limitations of the Resource Usage view is that you cannot see the Work Breakdown Structure (WBS) of summary tasks for each task assignment in the left side of the view. For many project managers, this limits the usefulness of the Resource Usage view. In most versions of Microsoft Project (including the 2003, 2007, and 2010 versions), however, there is a very simple way to see the WBS of summary tasks in the Resource Usage view. To do this, simply apply the Assignments Keeping Outline Structure group. This group is one of the default groups included in all three versions of the software.
To apply the Assignments Keeping Outline Structure group in Microsoft Project 2003 or 2007, complete the following steps:
- Open any project in which the task list includes summary tasks.
- Click View Ø Resource Usage.
- Click the Group By pick list on the Standard toolbar and select the Assignments Keeping Outline Structure group.
To apply the Assignments Keeping Outline Structure group in Microsoft Project 2010, complete the following steps:
- Open any project in which the task list includes summary tasks.
- Click the View tab to display the View ribbon.
- In the Resource Views section of the View ribbon, click the Resource Usage button to apply the Resource Usage view.
- In the Data section of the View ribbon, click the Group By pick list and select the Assignments Keeping Outline Structure group.
The following figure shows the Resource Usage view with the Assignments Keeping Outline Structure group applied in Microsoft Project 2010. Notice how you can clearly see the WBS of summary tasks for every task assignment. For example, notice that the tasks assigned to Amy McKay are in the Renovation phase, the Construction deliverable section, and the Carpentry sub-deliverable section of the project. Notice also that the tasks assigned to Bob Siclari are in the Renovation phase, the Construction deliverable section, and the Plumbing sub-deliverable section of the project.
Resource Usage view with the Assignments
Keeping Outline Structure group applied |